# Leave Apply for leave, follow your requests, cancel them and check your leave balance. ## Applying for leave Use the **Apply for Leave** form to request time off. Open it from **My Workspace > Apply Leave**, or from the **Apply Leave** button on the My Leaves or Leave Balance screens. ### Steps 1. Go to **My Workspace > Apply Leave**. 2. Pick a **Leave Type**. Each type shows how much you have available next to its name. 3. Choose the **From Date** and **To Date**. 4. The form shows how many **working days** that range works out to (it skips weekends and holidays). If you have less balance than the days requested, it shows a **Breakdown** with how many are **Paid** and how many would be **LOP** (loss of pay). 5. If you only need part of a day, turn on **Half Day Leave** and choose **First Half** or **Second Half**. A half day must be for a single date. 6. Enter the **Reason** for your leave. 7. If the leave type needs proof, a **Supporting Document** field appears. Attach a PDF, JPG, or PNG (up to 5 MB). 8. If you'll be **Travelling Abroad**, turn that on and enter the location. 9. Optionally fill in an **Emergency Contact** name and **Emergency Phone** number. 10. Click **Submit Leave Request**. You'll be taken back to the My Leaves list, where the request appears with a **Pending** status. ![Apply for Leave: choose the leave type (1) and dates (2), then Submit Leave Request (3).](https://media.czappstudio.com/screens/docs/apply-leave/light-d84e929b8e-2880.webp) ### Checking the day count Review the day count and Paid/LOP breakdown after setting your dates and any half-day option. ### Troubleshooting - **"Half-day leave must be for a single date."** — Set the From Date and To Date to the same day. - **"You already have a leave request for the selected dates."** — You already have a pending or approved request that overlaps those dates. Cancel or adjust it first. - **Supporting document errors** — Only PDF, JPG, and PNG files are allowed, and the file must be under 5 MB. For sick leave, a document may be required only for the second and later requests in the same month. - Other messages about advance notice, monthly or yearly limits, or balance come from your organisation's leave rules. Adjust your dates or leave type and try again, or check with HR. ## Your leave requests The **My Leave Requests** screen lists every leave request you've made, with its current status. Open it from **My Workspace > My Leaves**. ### Tracking a decision Check each request’s status and any Paid/LOP breakdown. Open a request to review the decision and supporting details. ### Steps #### Filter the list 1. Use the **Status** and **Leave Type** dropdowns above the table. 2. Use the **From Date** and **To Date** pickers to limit by date. 3. Type in the **Search leave requests...** box to search the table. 4. Click **Clear** to reset the filters. ![My Leave Requests: Filters (1), a request's actions (2) and Apply Leave (3).](https://media.czappstudio.com/screens/docs/my-leaves/light-ad408dd65d-2880.webp) #### Open, cancel, or apply - Click the view (eye) button in the **Actions** column to see a request's full details. See [Viewing a leave request](https://czappstudio.com/ar/docs/self-service/leave#section-8). - For a **Pending** request, an extra cancel button appears in the **Actions** column. See [Cancelling a leave request](https://czappstudio.com/ar/docs/self-service/leave#section-11). - Use the **Apply Leave** button (top right) to make a new request, or **View Balance** to open your leave balance. ## Viewing a leave request You can open any leave request to see its full details and current status. ### Steps 1. Go to **My Workspace > My Leaves**. 2. Find the request in the table and click the view (eye) button in the **Actions** column. 3. The **Leave Request Details** window opens. ### Checking your request Review the dates, day count, status, and Paid/LOP breakdown. Check who approved the request and download supporting proof when needed. If it is still **Pending**, use **Cancel Leave Request** to [cancel it](https://czappstudio.com/ar/docs/self-service/leave#section-11). ## Cancelling a leave request You can cancel a leave request you no longer need. You can cancel a **Pending** request at any time, and an **Approved** request only if it hasn't started yet. ### Steps 1. Go to **My Workspace > My Leaves**. 2. For a **Pending** request, click the cancel button in the **Actions** column. (You can also open the request with the view button and use the **Cancel Leave Request** button at the bottom of the details window.) 3. In the **Cancel Leave Request** confirmation, click **Yes, Cancel Leave** to confirm, or **No, Keep It** to back out. 4. The request's status changes to **Cancelled**. ### After you finish - If the leave was already approved, your leave balance is returned to you when it's cancelled. ### Troubleshooting - **"Cannot cancel approved leave that has already started or passed."** — Approved leave can only be cancelled before its start date. Talk to HR if you need to change leave that has already begun. - If the cancel button isn't shown for a request, it isn't in a state that you can cancel yourself. ## Your leave balance The **Leave Balance** screen shows how much leave you have for the current year, broken down by leave type. Open it from **My Workspace > Leave Balance**, or from the **View Balance** button on the My Leaves screen. 1. **Leave** — Open the **Leave** group in the menu. 2. **Leave Balance** — Then choose **Leave Balance**. ### Understanding your balance Review **Entitled**, **Carried Forward**, **Additional**, **Used**, and **Available** days for each leave type. **LOP** means loss of pay. Check available compensatory offs and their expiry dates before planning leave. ### Tips - Use the **Apply Leave** button at the top right to start a new request. ## Balance for a leave type Every leave type's balance is shown on the **Leave Balance** screen — there's no separate page for a single type. Open the screen from **My Workspace > Leave Balance**. ### Where to find it 1. Go to **My Workspace > Leave Balance**. 2. Each leave type has its own card showing: - A bar showing **Used** out of the type's total. - **Entitled**, **Carried Forward**, **Additional**, and **Available**. - An **LOP** note if loss-of-pay days were taken against that type. 3. The **Detailed Breakdown** table lower on the page lists the same numbers for every type in one place, including the **Total** for each. ![Leave Balance: a card per leave type and the detailed breakdown.](https://media.czappstudio.com/screens/docs/my-leave-balance/light-ac9fe3b66e-2880.webp) When you go to apply for leave, the **Apply for Leave** form also shows the available balance next to each leave type and, in its sidebar, a per-type balance with a usage bar.