Open Core HR 2.0 launches on 15 November 2026. Sales open that day. Until then, explore the features, pricing and docs.
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AI that takes the chores off HR and field teams.

Draft announcements and letters in seconds, let employees ask HR at any hour, ask your HR data for a figure and fill expense claims from a receipt photo on the road. Every feature runs on the AI provider you choose, including a model on your own servers, and stays off until you switch it on.

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Ask HR

Can I take Friday 20 November off for my sister's wedding?

Yes. You have 9 days of annual leave left, and annual leave needs 3 days' notice, so Friday is fine. I have prepared the request for you.

Leave policy · Annual leave

Leave request ready to send

  • Annual leave
  • Fri 20 Nov
  • 1 day

Answered from your policies. Nothing is sent until you choose.

An employee asks the HR assistant about leave, gets an answer from the leave policy and a leave request ready to send.

Answers in seconds, from your own policies

Employees ask the questions HR hears every day and get an answer with its source, on the web or in the app. It can prepare the request for them, and they decide whether to send it.

  • Answers from your policies Add-on Employees ask in plain words and get an answer from the policies assigned to them, with a link to the source.
  • Their own records Add-on If you allow it, Ask HR also checks the person's leave balance, requests, attendance, holidays, shift and payslip totals. Only theirs, never anyone else's.
  • Requests prepared, not sent Add-on "I forgot to check out yesterday" becomes an attendance correction ready to send. The person sends it, and the usual rules and approvals apply.
  • No guessing Add-on When nothing covers the question, it says so and points to HR instead of answering from general knowledge.
  • Private conversations Add-on Conversations belong to each employee and are deleted after 30 days. HR sees only counts and the subjects left unanswered.
  • Ask HR in the mobile app Add-on The same assistant on Android and iOS, for staff who never sit at a desk.

Happening now

  1. How many days of annual leave do I have left?Answered from your leave balance · 9 days
  2. Can I work from home on Fridays?Answered from Remote work policy
  3. I forgot to check out yesterday, I left at 6pmAttendance correction ready to send
  4. When is the next public holiday?Answered from London holidays · 25 Dec
  5. What is the hotel limit on client trips?Answered from Travel and expenses policy
  6. Do we get a bonus for referrals?Not covered by your policies · contact HR

A first draft for every HR text, free

The free AI writing assistant adds Write with AI under the long text fields HR fills in every week. Nothing changes until you choose the suggestion.

  • Write with AI Add-on Turn a few words into an announcement, job posting, goal, review comment, email or letter with the free AI writing assistant.
  • Improve, shorten or formalise Add-on Rework the text already in a field and compare it with the original before you choose Use this.
  • Translate with AI Add-on Translate announcements, emails and letters into any language enabled for your organisation.
  • Merge fields kept Add-on Placeholders such as the employee name survive every suggestion, and email and letter layouts stay intact.

Happening now

  1. Announcement draftedOffice closed on Friday for maintenance
  2. Job posting shortenedField Sales Executive · 412 to 260 words
  3. Letter made more formalConfirmation letter · merge fields kept
  4. Announcement translatedEnglish to Arabic
  5. Suggestion usedReview comment for Maria Lopez

Ask a question, get the figure and its source

HR and managers ask about headcount, leave, attendance and expenses in plain words. Every answer comes with the records it was worked out from, so nobody has to take a number on trust.

  • Ask your HR data Add-on Ask "Who is on leave next week in Sales?" or "Which department had the most late arrivals last month?" and get the answer in seconds.
  • Answers you can check Add-on Every answer shows the tables it was worked out from, with the period and department it looked at.
  • Only what you can already see Add-on Managers get figures for their own reports, HR for the whole company. Someone who sees only their own records gets none.
  • Read-only by design Add-on The model never writes SQL and never changes a record; it calls fixed lookups of headcount, leave, attendance and expenses.
  • Private and short-lived Add-on Questions are visible only to the person who asked and are removed after 30 days.

Happening now

  1. How many people are in each department?Worked out from Headcount · 6 departments
  2. Who is on leave next week in Sales?4 people · worked out from Leave list
  3. Which department had the most late arrivals last month?Field Sales · 23 late days
  4. Expense claims paid in October, by department£18,420 across 212 claims
  5. Joiners and leavers this quarter14 joined · 5 left

Snap the receipt, skip the typing

Receipt scanning fills in expense claims from a photo, on the road or at a desk, and gives approvers the checks they used to do by hand.

  • Fill from receipt Add-on Photograph a receipt and the date, amount, currency, merchant and expense type are filled in for the employee to confirm.
  • Receipt checks for approvers Add-on Approvers see a notice when the claimed amount or date differs from the receipt, or the receipt could not be read.
  • Duplicate receipts flagged Add-on The same receipt on another claim is spotted by its file, or by its merchant, date and amount.
  • Works offline Add-on Receipts captured without a signal are read when the app syncs, so field staff are never held up.

Happening now

  1. Receipt readFuel · £48.20 · Kings Cross
  2. Claim filled from receiptClient lunch · £86.40 · 12 Nov
  3. Amount differs from the receiptClaimed £96.00 · receipt shows £69.00
  4. Same receipt on another claimTaxi · £22.50 · also on EXP-2041
  5. Offline receipt read on syncArjun Nair · parking · £6.00

Your AI, your key, your network

Open Core HR works with the AI you already trust. Use a hosted model with your own key and pay the provider directly, or run one on your own servers so no data leaves your network.

  • Claude, Gemini or OpenAI Connect a hosted provider with your own key and choose the model. You pay the provider directly, with no AI charge from us.
  • Or a model on your own servers Point it at Ollama, LM Studio, vLLM, LiteLLM or any OpenAI-compatible server, and no data leaves your network.
  • A connection test that explains One test checks whether your model can write text, return structured data, look up records and read images. A feature the model cannot run stays off and says why.
  • Off until you switch it on Nothing AI-related appears until an administrator connects a provider, turns AI on and switches on each feature.
  • Counts, not conversations The usage log keeps who used which feature, tokens and the outcome. Prompts, answers and files are never stored there.

Happening now

  1. Connection test passedText, structured data, record lookups and images
  2. Writing help switched onHR Administrator and HR Officer
  3. HR assistant switched onAnswers from policies and own records
  4. Receipt scanning switched onSales and Operations departments
  5. Monthly limit set2,000 requests · 40 per person

Every request counted and capped

The AI menu shows who uses what. Limit each feature to chosen departments or people, set monthly allowances and see usage by feature, department and person.

  • Who may use each feature Role permissions decide who gets AI, and each feature can be limited to chosen departments or people.
  • Monthly limits Set a monthly request limit for the workspace and an allowance per person, overall or for each feature.
  • Usage by feature, department and person See requests and tokens for any month, with failed requests shown apart.
  • AI on hosted plans Add-on Include AI add-ons in a SaaS plan and cap its monthly AI requests. Your provider key stays hidden from workspaces.

Happening now

  1. 1,284 of 2,000 requests this monthWriting help 61% · Ask HR 31% · receipts 8%
  2. Ask HR answered 212 questions18 unanswered · top subject: travel allowance
  3. Field Sales used 340 requestsReceipt scanning and Ask HR
  4. Personal allowance reachedJoel Mathew · 40 of 40 requests
  5. Allowance raised for Payroll60 requests per person

Explore every part of Open Core HR

People and HR recordsEmployee records, organisation, dashboards and self-service Time and attendanceShifts, check-in rules, geofence, selfie and review Leave and time offLeave types, balances, team calendar and comp-offs Field sales and operationsPlans, visits, live tracking, orders and collections AI featuresWriting help, Ask HR, HR data questions and receipt scanning on your own AI provider Payroll, expenses and loansExpense claims, pay runs, payslips and employee loans Lifecycle, recruitment and complianceHiring, onboarding, documents, policies, warnings and assets Communication and Microsoft 365Inbox, calendar, chat, calls, feed and Outlook Mobile appOne Android and iOS app for HR and field staff, on phones and tablets Admin, platform and integrationsRoles, settings, languages, backups, imports and webhooks Run it as SaaSWorkspaces, plans, signup, billing and subscriptions

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