From job posting to final settlement, with the paperwork kept.

Post jobs, interview applicants and send offers they accept online. Onboard joiners, confirm probation, record promotions and separations, and keep documents, policy acknowledgments, warnings and company assets on the same employee record.

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Employee lifecycle records in Open Core HR, from offer and onboarding to separation.

Employee lifecycle records in Open Core HR, from offer and onboarding to separation.

Post the job, interview, decide

Publish openings on your own careers site, collect applications with CVs and record every interview outcome in one place.

Job postings Add-on Draft, publish and close jobs, with an optional pay range and closing date.
Write with AI Add-on Turn a few words into an announcement, job posting, goal, review comment, email or letter with the free AI writing assistant.
Careers API Add-on Your own website lists jobs, accepts applications and shows status, using scoped tokens.
Applicants with CVs Add-on Applications from referrals or your careers site, with documents visible only to permitted staff.
Interviews Add-on Interviewer, meeting link, score, pass or fail, no-show and reschedule, recorded by the interviewer.
Recruitment reminders Add-on HR notification emails, your careers URL, and reminders for missed interviews and ending probation.

Recruitment applicants with interview outcomes

Offers accepted online, joiners ready on day one

Candidates accept or decline from a secure link, then fill in their own joining details before HR completes onboarding.

Offers with an accept link Add-on Candidates accept or decline from a secure link, with the offer letter and signatory attached.
Joiner portal Add-on New joiners fill in their own details through a private link before day one.
Onboarding checks Add-on Confirm required documents and set the probation end date before completing onboarding.
Appointment letters Add-on Issue the appointment letter when someone joins.

Onboarding record with required documents

Probation, promotions and exits, approved and dated

Every change to someone’s employment goes through approval and takes effect on the right date, with the record kept on their timeline.

Probation reviews Add-on Reminders as probation ends, then a review and a confirmation letter.
Promotions and changes Add-on Current and proposed terms, approved and applied on the effective date.
Resignations and separations Add-on Employees resign themselves or HR starts it, with a last working day, exit type and approval.
Exit tasks Add-on Handover tasks assigned to colleagues before the last working day.
One task list for joining and exits Add-on Onboarding and exit tasks come from the same list, and required tasks must be done before a joining or exit is completed.
Final settlements Add-on Additions and deductions with approval and payment, optionally paid through payroll.
Approved before applied Promotions, separations and warnings follow the approval workflows you set.

Collect and verify employee documents

Tell employees which documents you need, review what they upload and send anything that needs a legal check to a separate queue.

Document types Add-on Required or optional documents, with codes and guidance for employees.
Uploads and HR review Add-on Employees upload from the web or app, and HR approves, rejects or asks for a new copy.
Bulk upload and zip download Add-on Upload up to 10 files at once, and download all of an employee’s files as one zip.
Legal verification queue Add-on A separate queue for documents that need a legal check.
Required-document prompts Add-on Employees are reminded of missing documents, and you can block attendance until they arrive.

Publish policies and prove they were read

Publish versioned policies to the right people and record exactly which version each employee acknowledged, and when.

Policy library Add-on Policies grouped into categories by subject.
Answers from your policies Add-on Employees ask in plain words and get an answer from the policies assigned to them, with a link to the source.
Versioned publishing Add-on Draft, approve, schedule, publish and archive, with effective and expiry dates.
Audience targeting Add-on Everyone, or chosen locations, departments or people, with new joiners and movers added automatically.
Acknowledgments with deadlines Add-on Employees acknowledge in the app, and you see who confirmed which version and who is late.
Policy manual PDF Add-on Generate a PDF of every published policy, with the Import and Export add-on.

Disciplinary records handled fairly

Issue warnings with letters, let employees acknowledge them and appeal, and keep the decision on record.

Warnings Add-on Issue warnings one at a time or in bulk, with warning types and drafts.
Employee acknowledgment Add-on Employees confirm they have read a warning on the web or in the app.
Appeals Add-on Employees raise or withdraw an appeal, and reviewers record a decision.
Warning letters Add-on Letters generated from your own templates.

Know who holds every laptop and phone

Keep an inventory of company equipment, assign and return it, and log servicing, invoices and warranties per asset.

Asset inventory Add-on Categories, availability and a page per asset, with bulk upload.
Assign and return Add-on Hand equipment out and take it back, with an assignment history per employee.
Invoices and warranties Add-on Keep purchase and warranty documents with the asset.
Maintenance log Add-on Service history for each asset.
My assets Add-on Employees see the equipment they hold on the web or in the app.

Letters on your letterhead, records you can export

Edit letter templates once and every offer, appointment and relieving letter comes out signed and on your stationery.

Letter templates Edit the body of every letter with placeholders for names, dates and pay.
Letterhead stationery Plain stationery or your uploaded letterhead image, chosen per template.
Authorised signatory A name, designation and signature image printed on letters.
Letters on the phone Add-on Employees open their offer, appointment, confirmation, increment and relieving letters in the app.
Register exports Add-on Export recruitment, lifecycle, document, policy, disciplinary and asset registers.

Explore every part of Open Core HR

People and HR recordsEmployee records, organisation, dashboards and self-service Time and attendanceShifts, check-in rules, geofence, selfie and review Leave and time offLeave types, balances, team calendar and comp-offs Field sales and operationsPlans, visits, live tracking, orders and collections AI featuresWriting help, Ask HR, HR data questions and receipt scanning on your own AI provider Payroll, expenses and loansExpense claims, pay runs, payslips and employee loans Lifecycle, recruitment and complianceHiring, onboarding, documents, policies, warnings and assets Communication and Microsoft 365Inbox, calendar, chat, calls, feed and Outlook Mobile appOne Android and iOS app for HR and field staff, on phones and tablets Admin, platform and integrationsRoles, settings, languages, backups, imports and webhooks Run it as SaaSWorkspaces, plans, signup, billing and subscriptions

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